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Job Posting for Town Clerk

Mountain View is seeking a new Town Clerk!
Posted on: April 25, 2024 - 11:44am

Job Description

Town of Mountain View

The Town of Mountain View is a small town just to the west of Denver. With a population of 550+, it is a unique residential community, that offers an exceptional sense of community, within a 12-square block area. While being next door to larger cities such as Denver and Wheat Ridge, Mountain View is unique in its ability to concentrate heavily on public safety and bring residents together in a community atmosphere with town-wide events and offerings.  

Town Clerk

The Town Clerk in Mountain View is a Department Head who works closely with the Town Administrator to oversee the daily operations of the Town. Due to the size of the Town, every employee wears many hats, and there is always room for career growth as well as many opportunities to learn new things. The Town Clerk position is appointed by the Council, and the core responsibilities are outlined in the Town Charter.

The Town emphasizes exceptional customer service in service to the mostly residential community. This job requires mature discretion, excellent communication skills, and the ability to work with a wide range of people, including residents, businesses, property owners, staff, and elected or appointed officials. The primary goal is to deliver effective services to the community in a personable and friendly manner, while working harmoniously with a small team of co-workers in Town Hall.

​Responsibilities include being the face of the Town at the Town Hall reception desk, handling utility billing, accounts payable and receivable, making recommendations to the Town Administrator regarding various initiatives and projects, managing a Court administrative staff person and possibly additional people over time, implementing policies as directed by the Town Administrator, and working closely with other Department Heads to ensure that Town programs run smoothly both administratively and logistically. The Town Clerk serves as the official keeper of the municipal records, administers elections, codifies ordinances and regulations, and serves as agent for the Town and custodian of the Seal of the Town of Mountain View. 

​To succeed in this role, candidates need experience in local government, excellent organizational and problem-solving skills, as well as the ability to work under pressure and meet tight deadlines. If you're interested in making a positive impact on a small, close-knit community, and excited to learn new things and be part of a great team, this may be the perfect fit for you.

This position works under the day-to-day supervision of the Town Administrator and is appointed by the Town Council.

Essential Duties

Clerk Responsibilities

  • Attends meetings of the Council. Performs the role of the Parliamentarian for the Council Meetings (training provided, as necessary). Assists with preparing the agenda and packet for Council meetings and work sessions. Drafts minutes of the meetings. Coordinates the codification of the Ordinances as they are adopted.
  • Attends very occasional meetings of the Board of Adjustments and Appeals (BOAA) and prepares draft minutes for the body. Assist with preparing the agenda and packet for the BOAA.
  • As directed by the Town Administrator, ensures the efficient and effective provision of Town services and programs.
  • Acts as the licensing body for business licenses and permits from the Town.
  • Election administration, as needed every two years.
  • Supervision and support for the Town Court.

Office Management

  • Implements the Town human resources policies under the direction of the Town Administrator.
  • Works with other Department Heads and staff to manage the Town Hall office.
  • Handles data entry and accounting processes, including bookkeeping, accounts payable, accounts receivable, and payroll.
  • Under direction from the Town Administrator, assists with contract management.
  • Supervision and support for the Town Records Management processes.

Community Relations

  • Supports the Town Administrator in the Town goals to elevate the Town’s regional reputation and assists in the Town’s public relations objectives. 
  • At the direction of the Town Administrator, assists with the Town Communication Plan, including website updating, social media, and other elements of outward and inward facing communication.
  • Under direction of the Town Administrator, supports the Mayor and Council Committees to plan and implement community events. 

Minimum Job Qualifications 

Education and Experience

  • Bachelor’s degree required. Master’s Degree or additional certification preferred.
  • Five years of professional experience required. 

Knowledge

  • Knowledge of local government concepts and office management principals, leadership ideals and essential clerk duties required.
  • Knowledge of strategic planning, human resources, and public administration ideal.

Skills

  • Excellent interpersonal and communication skills with co-workers, community members, and elected officials essential.
  • Judgment, discretion, independent decision-making capabilities, plus exceptional customer service skills are also critically important.
  • Strong written communication skills are required.

Abilities

  • Ability to maintain strong working relationships with the Town Council Members, Mayor, Town Administrator, other Department Heads, and team members is required.
  • Ability to prepare and analyze complex reports, execute assigned projects with minimal direction, embrace responsibilities, take constructive feedback, and maintain a positive attitude while working to meet deadlines is also critically important. 

Working Conditions

The work environment characteristics and physical demands described herein are representative of those an employee typically encounters in this job. Reasonable accommodations may be made for individuals with disabilities to perform in this position. The work environment is moderately quiet.

While performing the duties of this job, the employee is frequently required to sit and talk, hear, walk, and use hands to handle objects, tools, controls, and reach with hands and arms. Specific visual abilities required by this job include close vision and the ability to adjust focus. Some moderate lifting required.

Compensation

Annual Salary Range (based on full-time 40 hours per week) $94,196 - $115,128.

The Town of Mountain View takes into consideration a candidate’s education, training, and experience when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

The Town provides high quality plans for health, vision, and dental care, paying 100% of the premiums for employees and their dependents, and offers a competitive and flexible Paid Time Off (PTO) plan that encourages the employees to take time off to rejuvenate.

Equal Employment Opportunity 

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

How to apply:

Please send a resume and cover letter to Town Administrator John Beltrone: jbeltrone@tomv.org

We look forward to meeting you!